etlas crew guide: 8 tips to run your team without paperwork

Copy the week, don’t start from scratch

Build one good week and copy it to the next with a tap. Then you only change what changes.

Where Team → Shifts → Copy week

Clock in at the venue, for real

Turn on location at clock-in: it warns or blocks clocking in away from the venue. And if someone has no phone, leave a clock-in tablet with a PIN by the door.

Where Team → Settings → Clock in at the venue

Holiday requests from the app

Holidays are requested on the phone, you approve with a tap and the balance updates itself. No more “I told you on WhatsApp”.

Where Team → Absences

Post gaps as open shifts

Short of someone on Saturday? Post the shift and let whoever wants it claim it. You just confirm.

Where Team → Open shifts

Paperwork, signed with a finger

Contract, house rules or allergen protocol: upload it, request a signature and each person signs on their phone. A fingerprint of the signed document is kept.

Where Team → Profile → Documents

Receipts, with a photo

Whoever buys ice or runs an errand uploads a photo of the receipt; you approve it and mark when it was paid back. No more envelopes full of paper.

Where Team → Expenses

Time records, closed every month

Each person reviews and signs their month in the app. If there is an inspection, you export it in one click.

Where Team → Time records

Tasks with a date, not loose errands

“Count the stock before Friday”, with its date and who is responsible. Overdue tasks jump to the top.

Where Team → Tasks